When I want to sort a colum alphabetically, normally excel asks if I want to expand the selection (and I want it to be expanded). If you need a multiline header, either wrap the text in the cell or use Alt+Enter to force line breaks in the cell. Sort by Date Sort on Values order Z to A for newest date first. Click on the Scroll Lock button to turn off. How Not to Sort your Excel Data. Close. Writing this, I also discovered I could have right-clicked on any cell in that column to see “Convert to range” present in the right-click menu. I have been helping a friend organize a excel file with 4 digit numbers. However, the 'Merge & Centre' icon in the toolbar has now 'greyed out' and won't let me carry out these actions on this spreadsheet any more. Excel is in edit mode, when you are editting any cell. Relevance-8 years ago. The data table is powerful tool, but it brings a new level of complexity which can result in more ways to break or create wrong results. Answered in FAQ. I use Excel '97 ( my employer never updates these computers) and I recieved a document today that I want to make some changes to. I've noticed that if I select my 'blank' cells, Excel still counts them: which is … The sort feature was working correctly, as was the filter feature). 1 decade ago. This problem doesn’t arise very often, but it can be very confusing when it does. 1. Answered in FAQ. Thanks Sparkleberry for your comment. If the worksheet isn’t protected, it’s most likely that the table is retrieving its data from an external data source or Get & Transform query. However, when I click in the cell and select to sort from largest to smallest, it doesn't do it. Simple VLOOKUP tutorial with sample file that will teach you everything there is to know when creating a VLOOKUP function with an exact match. Worked for me and I hope this may help others with this problem The only explanation I can think of is that you might have had the extra sheets selected without realizing it, giving you the problem described in the A worksheet group may be selected section above. 1) I've got an Excel file where if I right-click on a tab then click 'delete' (to delete the tab), nothing happens! Formatting, like colored rows, will remain, but things like filtering will be removed. I have a question regarding filtering of columns, hopefully someone is able to put me on the right track. I will try it from the toolbar, I will try it using the Ctrl+1 shortcut, but nothing. Yes, I can break the password with any number of programs, but that's not the issue. This may not be obvious in a column of ZIP codes where some (such as 57057) are numbers, but others that start with zero are actually text. I use Excel '97 ( my employer never updates these computers) and I recieved a document today that I want to make some changes to. Removing the Table should re-enable the sorting options (although it’s likely that whoever created the Table did so for a reason). I’m glad you were able to solve the problem; perhaps Microsoft will make it easier to spot Tables in a future version of Excel! thanks for your help.! Always worked in … Q: Why won't excel let me sort a list of dates (dd/mm/yyyy) from oldest to newest? It looks like you were having the problem mentioned in the The data may be partially contained within a Table section above. Choosing to do that made no change except the tiny corner vanished and I could then access the Sort and Filter toolbar buttons. Some Excel data may originate from an external data source, such as a SQL Server database. Its gigabytes of data taught me a lot. 3 years ago. The problem is that it will not let me merge cells in the document. 194. Could not find the solution until I carefully scanned the cells and noticed in the last row a TINY black corner on the lower right corner of the first cell of that row. Make sure no hidden rows or columns exist. I had no filter buttons on top of one of my table worksheets + Filer Button was greyed out. I have updated Windows and all Office apps to the latest version but that hasn't fixed the problem. Why isn’t the infrastructure here for roads? Excel 2013 More... Less. August 2018 Excel 2016 – Found a group of cells outside the “Range” then clicked in a cell, the Design pop into Ribbon, Clicked on Design>Convert to Range> Popup Window “do you want to Convert the Table to a Normal range? It’s only for the operating system. “The data may be partially contained within a Table” <– this. Beats me why the creator of this table did their table that way but I’m glad to have the sort/filter buttons available again! I have tried every possible combination of cells and none of them are mergable. I have been working on a spreadsheet which has included merging and splitting a number of cells. Bottom line: Learn why the pivot table date group feature is disabled, grayed out, or does not work, and a few quick tips for finding the problem. Press Alt+F11 from Windows Excel to open the Visual Basic for Applications (VBA) editor. To run a macro when Pivot Table changes To run a macro when Pivot Table changes No - just double click the sheet name (or from the main Excel Window, right click the sheet tab and then choose View Code. When I filter or sort the numbers from smallest to largest there are numbers , in the 6200 to 6800 range, missing where they should be and then excel places them in … Hey Excel Gurus, I’ve been working with Excel every day (professionally) for the last 6 years and have gotten very confident in my abilities. If you only want to sort on one column and include all of the associated row the easiest way is to select a cell in the sort column, then select the region, Ctrl+A, then you can use the ascending sort (A-Z) button, the descending sort (Z-A) button, or use the Data, Sort menus. You need to ensure that excel is not in Edit Mode. Why is reddit not letting me comment. These numbers are in the 6000 to 8000 range. Clear | Formats and seeing if you can't set the color/bold property after that. I appreciate it, if you reply on my solution. It may happen that Macros are disabled for the workbook you are working on. Pivot Table Sorting Problems In some cases, the pivot table … Continue reading "Excel Pivot Table Sorting Problems" When excel is in edit mode, most of the menu options gets grayed out. Right-clicking on that cell gave me a popup menu that let me convert the table to a range. Like Like Thank you!!! Check for merged cells. But there’s a quick way around this. Use a single row for headers. In the figure below, the mouse pointer is showing the value that Excel says is not there is actually there. Are there any common things I could look for to understand why it isn't doing this? Why can't Excel find a number? If you liked our blogs, share it with your friends on Facebook. If you are satisfied with the solution, please mark the question solved. If you try to sort a range of cells that are partially within a table and partially outside a table, you’ll find that the Sort and Filter options are grayed-out and unusable, even though the cells might look completely ordinary! A common issue with Excel is the inclusion of unwanted spaces either between or at the end of data. If it looks like the data did not sort properly, refer to the following list of possible solutions: Make sure no hidden rows or columns exist. Hope this article about Why Is Your Excel Formula Not Calculating is explanatory. Any other column, that option did not appear. This doesn't happen for all cells. Sometime increase or decrease the Zoom this also worked. Why isn't youtube letting me reply to comments? That’s exactly what was going on with my document, and I had just spent quite a lot of time compiling a database so that I could sort it according to my preferences. I want to sort it by value - a normal sort from highest to lowest. Why isn't youtube letting me post comment's? no change yet. Skill level: Beginner The date grouping feature of pivot tables is a great tool that can save us a lot of time. Been struggling for days to unhide them but it was just like you said, for some reason, one of my coworkers changed the height of a bunch of rows. Thanks Simon Smart! 2. The problem occurs when you have a large spreadsheet of data, but you accidentally sort only one column of data. It’s also not unheard of for Excel workbooks to become corrupted; what you said about the extra sheets having scattered data from the first suggests this possibility. I press F2 and it does not work. Sometime in the last few months the copy/paste function within Excel (Office 365 version) stopped working for me. youtube won't let me post any comments. omg i'm having the same problem it's sooo annoying. I can merge cells in other documents, so I know that it is a problem with the specific file. Then add subtotals. If your column headings are merged, when you filter you may not be able to select items from one of the merged columns. This data is ready to be made into a PivotTable. If this is the cause of the problem, you should be able to resolve it by unprotecting the worksheet. Never realized that before but it makes sense. 1 decade ago. 3 Answers. In order to highlight a particular number, I tried to make it bold and in red colored font. While it isn’t directly related to Excel or arrow keys, it’s worth toggling it to see if it fixes the issue for you. unfortunately still I couldn't fixed it up, I had seen this kind of problem on PCs before, and as far as I remember now that had to do something with numlock button; where if it was turned on you wouldn't be able to type on the worksheet / or maybe something else too (forgive me if I know it wrong). This can cause wrong calculation output values or the table to not work at all. Below are causes of why your data table does not work, and how to fix it. If the file saves correctly, a custom add-in or a file that is located in an Excel startup location is most likely the cause. I don’t ever recall going on the jabra subreddit either Can you help me understand why this is occurring and how to stop it. Filter will not work properly if entire data set is not reachable. Excel won't let me bold words in a cell.. how do I fix this? Normally it is easy enough to get rid of the spaces but sometimes you come across situations where Excel is not recognising spaces. This is called a ‘worksheet group’. After deleted both sheets, I was able to sort the original. But in this particular worksheet it doesn't give me the option. Now, when I set a password for an Excel worksheet, then exit Excel, turn off my computer and turn it back on (or let it hibernate), I cannot open the worksheet with exactly the same password. As you observed, you can convert tables to ranges using the right-click menu, but the easiest way to tell if a cell is part of a table is usually to select the cell and see if the Table Tools > Design tab appears on the Ribbon. Why is reddit not letting me comment . I have data in a pivot table and wish to sort from largest to smallest in the first value column. Why can't Excel find a number? There are only three columns - category name, sales and percentage of sales. I tried highlighting the entire row and hitting 'Delete' on my keyboard but that just renamed all the row values to generic names like 'Column 1' and 'Column 2' and so on. Answer Save. In MS Excel, I have a spreadsheet with info and … Just remember, converting to a range takes away the advantages of a table. In such situations where "even if you try to select multiple rows in excel through SHIFT key" it won't select and will be idle. I choose for :Everything which looks like a value, sort like a value. None of the above was working, then I noticed that there were 3 sheets in my spreadsheet. This however could be the reason why your formula is not calculating. Actually you are right, it's Excel 2011! You cannot use sorting and filtering when multiple worksheets are selected, so if this is the cause of the problem you can fix it by simply selecting a single worksheet. Have you ever imported data into Excel, from your credit card statement, or somewhere else, and found that Excel dates won't change format? In Excel 2007 and 2010, Subtotal (why Microsoft removed the "s" in later versions is a mystery) is in the Outline group on the Data tab. Wow, I couldn’t figure out for the life of me why the workbook I share with a couple of people in the office wouldn’t unhide several rows. Even if it is a number formatted as text, it should give you the answer, if it is a string, it should give value error. "gaca0002" wrote: I'm working on an Excel spreadsheet filled with just number values. Worksheet protection is covered in depth in our Expert Skills course. I always have to go to the Options button to specify that it should look in Values. D T. 1 decade ago. This will automatically add a filter button at the top of each table column. If you’re sorting by a column containing a formula, Excel will recalculate the column after the sort. I have tried every possible combination of cells and none of them are mergable. It reads up to next blank row and stops. saver ! The ribbon now reads "Date" when I click one of them; but when I go to sort it - the oldest to newest or newest to oldest is not there. Has this happened to anyone else? i'm having the same problem aswell uhhhhgggg :@ 0 0. Notice my main language is not English. Note: The 25-character product key on the computer case or laptop bottom is NOT the key for MS Office. Re: Why isn't this code working? You cannot have blank rows in between. Further, let's assume our data goes down to row 28. Hovering the mouse pointer over the corner made the cursor change from a pointer to a square outline. Hi all, I have MS office home and student 2007 for windows vista. Most of the cells I can format just fine. There’s always more to learn of course, but within my company people are constantly coming to me for solutions to a wide variety of Excel problems, and so far I’ve always delivered. This isn’t a problem in most cases, as Excel is able to apply sorting to most external data sources, but there are some that Excel may be unable to sort. I had this problem. If the cell is contained within a Table, the Table Tools > Design group will appear on the Ribbon. similar as stated above. Posted by 3 years ago. January 29, 2013 9:12 AM Subscribe Excel 2007 will sometimes refuse to let me move its margins in print preview mode so that the document prints 1 page wide (despite letting me print that way previously on the document). phew, i had no idea why not filtering.. thanks a lot. Pasting values is explained in depth in our Essential Skills course. i am also having this problem . You can learn much more about Tables in our Expert Skills course. Among other things, the largest of the sheets will stop scrolling. This is an unusual circumstance, but it could be very difficult to resolve without knowing about the possibility! Use a single row for headers. You can remove the Table by clicking the Table Tools > Design > Convert to Range button on the Ribbon. The power of your spreadsheet information reveals itself when you slice, dice and sort it into meaningful arrangements. I have sorted it in the past but now it will not sort. Jun 8, 2016 #2 Hi, It's possible you somehow "Grouped" the sheets. Joined Jun 29, 2014 Messages 5,146. To solve this problem, convert the entire column to text. Bye . Excel 2016. Any ideas? Articles If the condition is being met, trying to apply a format (bold) won't work, since the format is being changed to meet the condition of the cell. Including things it wasn’t supposed to, like what to do when Excel won’t scroll. This is driving me nuts. The order of the columns isn’t important, but it’s easier to read your data if you arrange the columns in a logical order. Put cursor on one value in the column, and select Sort & Filter, then "Sort largest to smallest". Also, I cannot remove the borders on these 20 new rows. One thing to check for is blank rows in your data. Each row of data in Microsoft Excel is really like a record that should stay the same, across the row. Sometimes Excel’s sorting and filtering options become grayed-out and unusable for no apparent reason. So, let us go through this blog carefully to solve the issue of Excel unable to change date format. What steps are required to get the sort options to display "Oldest to Newest"? 1. Excel Problem: The Excel Find and Replace dialog drives me crazy. I only see the A-Z or Z-A or custom sort.If, after I format the column as dates; I double click each cell in that row, then it recognizes it as a date. If the headers were sorted into the data, there was probably at least one column without a header. 2) when I try to sort data in a different tab in the same file, it doesn't sort! If the worksheet isn’t protected, it’s most likely that the table is retrieving its data from an external data source or Get & Transform query. Excel Methods: This tutorial provides two examples on how to sort data from smallest to largest, in a column. The data table is powerful tool, but it brings a new level of complexity which can result in more ways to break or create wrong results. What else could it be? Publishers of the world’s most comprehensive and up-to-date Excel tutorials. Modern versions of Excel allow you to define parts of a worksheet as Tables, which enables many advanced features to be used. Another reason why your Excel filter may not be working may be due to merged cells. If this is the case, you may need to change the sorting options within the query itself or copy and paste the data elsewhere so that it is no longer connected to another data source. Like being hooked like a fish, isn't it? How can I fix it? I can merge cells in other documents, so I know that it is a problem with the specific file. Your solution worked easy. Please help. 0 … If the Subtotals command is grayed out, that’s because subtotals can’t be added to tables. And also you can follow us on Twitter and Facebook. The problem is that it will not let me merge cells in the document. To add subtotals, convert your table to a range of data by right-clicking a cell in your table, pointing to Table, and then clicking Convert to Range. However, in my data set there is one blank row separating two set of rows. If the Subtotal command is grayed out, that’s because subtotals can’t be added to tables. I just sorts the first colum, and the rest of the colums don't change. Place your cursor in cell A29, and then press Ctrl-Shift-Down. There are labels at the top of the worksheet but when i click Data-->sort, the window that comes up shows "column A" instead of "Name". The only way to tell for certain if a cell is contained within a Table is to click on it and look at the Ribbon. The first method can be achieved in 8 steps and gives you more functionality through the Sort window. Select Yes. The second method can be achieved in 4 steps, however, it will only sort smallest to largest based on the first selected column. I only left 1 comment and now I have to wait 8 minutes to leave another comment for Someone else. In my case Excel won't paste a range of data from a website, specs in my case for a new tablet computer. Jennaleaa. Anonymous. Find more articles on calculating values and related Excel formulas here. OMG Thank you so much!! Put cursor on one value in column, select Options, then Z-->A in the Sort group. > I followed all suggestions found in How to sort by dates excel?. MrExcel.com debuted on November 21, 1998. 1 decade ago. Jun 8, 2016 #3 jtakw said: Hi, It's possible you somehow … Yes, this is exactly the process shown above, converting a Table into an ordinary Range. Excel 2007 so that i need to sort it into meaningful arrangements s sorting filtering. Including things it wasn ’ t Scroll you may not be working may be super easy and i look... Typing in Excel for years and this was driving me nuts this however could be very confusing it! Quick way around this so this is not calculating is explanatory them from sorting correctly filtering can be very when... Sources in great depth in our Expert Skills course ( Office 365 the symptom is strange. 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